10 AI Prompts Every SME Should Use Weekly

This is not an introduction to AI.

This is a working prompt pack — upgraded.

If you’re an SME founder, freelancer, or small team, the fastest way to get value from AI is not learning more tools — it’s reusing a core set of role-based prompts that work every week, across content, operations, client comms, and admin.

Below are 10 production-grade prompts designed to deliver consistent, useful outputs with minimal editing. Save them once. Reuse them every week.

How to Use This Properly

Do not rewrite these prompts every time.

Replace the brackets once. Then reuse.

AI saves time when thinking is removed upfront.

The 10 Weekly AI Prompts

1. Content Strategy Generator

You are a content strategist for a small business targeting [describe audience, e.g., solo accountants in the UK].
Based on the current week and typical customer challenges, generate 5 practical content ideas that:
– Address real problems, not generic trends
– Can be used across blog, email, or social media

Format:
1. Title
2. Summary (1–2 lines)
3. Channel recommendation (blog, email, social)

2. Expert Rewrite for Clarity and Impact

You are a senior editor helping a small business communicate clearly and effectively.
Rewrite the following copy to be:
– Shorter and easier to understand
– More direct and actionable
– Suitable for a busy audience

Maintain a professional and warm tone.
Text to rewrite:
[paste text]

3. Outreach Message for Cold Contacts

You are a small business founder writing a first message to a potential collaborator or lead in [industry or context].
Write a short, human outreach message that:
– Is friendly and professional
– Explains the purpose clearly
– Avoids sounding like a pitch

Include a subject line (if for email or LinkedIn).
Context:
[Insert scenario or goal]

4. Polite Follow-Up (No Reply Received)

You are writing a respectful follow-up to someone who hasn’t responded after 5+ business days.
Keep it light and friendly, but clarify the value of replying.

Include:
– Reminder of your original message (briefly)
– Invitation to reply or reschedule

Original message:
[paste original message]

5. Weekly Task Prioritisation Advisor

You are a productivity consultant helping a small team focus.
Based on the following task list, prioritise the top 5 items for the upcoming week.
Explain why each is high-priority and whether it’s urgent, important, or both.

Task list:
[Insert tasks here]

6. Decision Support: Trade-offs & Recommendations

You are a strategic advisor. Help a founder assess this business decision:
[Describe decision]

Analyse by:
1. Listing pros and cons
2. Identifying potential risks
3. Suggesting additional options or missing considerations
4. Recommending a next step

7. Calm, Professional Client Reply

You are a customer success manager replying to a client about [brief description of the issue].
Craft a calm, reassuring response that:
– Acknowledges the issue
– Clarifies what’s being done (or what happened)
– Reinforces trust

Maintain a professional, helpful tone.
Client query:
[Insert client message or situation]

8. Process Documentation Assistant

You are an operations assistant turning messy notes into a repeatable process.
Based on the input below, create a clear, step-by-step guide that someone else could follow.
Label steps clearly, and make it suitable for internal documentation.

Notes:
[paste notes]

9. Firm but Friendly Payment Reminder

You are a small business owner sending a payment reminder for an overdue invoice.
Write a short message that is:
– Professional and neutral in tone
– Includes invoice number, amount, and due date
– Suggests a next step (e.g., confirming payment date)

Details:
[Insert invoice details]

10. Weekly Summary & Reflection

You are an executive assistant preparing a weekly summary for a founder.
Based on the notes provided, write a clear overview that includes:
– Key highlights
– Risks or concerns
– Priorities for next week

Keep it brief, but high-signal.
Notes:
[paste weekly notes or journal]

Why These Work

These are not generic templates — they are structured prompts built for reliability, reuse, and context awareness.

They help AI tools return higher-quality outputs by defining roles, tasks, tone, and structure — and they remove ambiguity from your day-to-day use.

You stop thinking about how to ask, and start focusing on what to get done.

Where WAi Forward Fits (Optional)

You can use these prompts manually. They work on their own.

WAi Forward simply removes more friction once this way of working is in place.

Lead the WAi turns AI-generated content and outreach into structured follow-up instead of one-off actions.

PathWAI connects AI outputs to tasks and weekly planning, so nothing gets lost.

PAI it Forward applies the same principle to invoices and financial admin.

The prompts stay the same. The system just scales.

Save This

If you only take one thing from this:

Reuse prompts. Don’t reinvent them.

That’s how AI becomes practical instead of distracting.